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Rule 39.3 – The Criminal Docket

May 11, 2021 | Civil Procedure, Georgia

The Criminal Docket shall contain a record of all criminal indictments in which true bills are rendered and all accusations filed in the office of the clerk of superior court and a summary of the pleadings in each case. Entries shall be made of the following information:

(A) Number a unique number shall be assigned to each indictment which receives a true bill or accusation filed pursuant to Rule 36.9;
(B) Date of filing;
(C) Names of defendants and their OBTS numbers (the preprinted Offender Tracking No. found on the GCIC final disposition report);
(D) Names of defense attorneys;
(E) An enumeration of the specific types of offenses (counts);
(F) Whether the case was brought by accusation or indictment;
(G) Whether each count is a felony or misdemeanor, or a traffic ticket, and if a traffic ticket, the citation number;
(H) The name of the judge making the final disposition of the case;
(I) The plea and date of plea for each count in the case, including whether the plea was guilty not guilty nolo contendere, mentally incompetent to stand trial, and whether or not the plea was negotiated;
(J) Whether the case was tried with or without a jury;
(K) The disposition for each count in the case and the date of disposition including whether the count was dismissed, a nolle prosequi entered, a verdict of guilty was rendered, a verdict of not guilty was rendered, a verdict of not guilty by reason of insanity, or a verdict of guilty but mentally ill;
(L) A listing of the dates and types of proceedings in the case including motions for new trials;
(M) The date and type of sentence including term, conditions, and amount of costs, fines or restitution for each defendant;
(N) The date of issuance of a bench warrant and officers return;
(O) The date of issuance of a judgment absolute;
(P) The date of issuance of scire facias;
(Q) The date the transcript was filed;
(R) The date application was made for sentence review;
(S) The date notice of appeal was filed;
(T) The date the remittitur was filed;
(U) A cross reference to the minutes and final record and page number; and
(V) A cross reference to the records storage area and box number if the case file is stored off site.

Ga. R. Sup. Ct. 39.3