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Rule 1 – Scope of Rules and Mandatory Electronic Filing..

May 14, 2021 | Civil Procedure, Rhode Island

(a)Scope of Rules. These rules govern the procedure in the Superior Court of the State of Rhode Island in all suits of a civil nature whether cognizable as cases at law or in equity, with the exceptions stated in Rule 81. They shall be construed and administered to secure the just, speedy, and inexpensive determination of every action. They shall be known as the Superior Court Rules of Civil Procedure and may be cited as Super.R.Civ.P.
(b)Mandatory Electronic Filing. In accordance with Art. X of the Rhode Island Supreme Court Rules Governing Electronic Filing, electronic filing is mandatory for cases in the Superior Court using the Rhode Island Judiciary’s (Judiciary) Electronic Filing System. All parties are required to use the Judiciary’s Electronic Filing System except for incarcerated individuals or where a waiver is granted in accordance with Art. X, Rule 3(c). Self-represented litigants may electronically file documents in accordance with Art. X, Rule 3(b) but are not required to do so. The Super.R.Civ.P. must be read in conjunction with Art. X, the Rhode Island Judiciary Rules of Practice Governing Public Access to Electronic Case Information, and the Rhode Island Judiciary User Guide for Electronic Filing.

(1)Definitions. For further definitions, see Art. X, Rule 1(c) of the Rhode Island Supreme Court Rules Governing Electronic Filing.

(A)Case Initiating Document(s). The first document(s) filed in a case.
(B)Certificate of Service. Where the Super.R.Civ.P. requires service of a document to be certified by an attorney of record or a self-represented litigant, the following certification may be used:

CERTIFICATE OF SERVICE

I hereby certify that, on the ______ day of _____________________, ______:
[ ] I filed and served this document through the electronic filing system on the following: _______________________________________. The document electronically filed and served is available for viewing and/or downloading from the Rhode Island Judiciary’s Electronic Filing System.
[ ] I served this document through the electronic filing system on the following: __________ ________________________________________. The document electronically served is available for viewing and/or downloading from the Rhode Island Judiciary’s Electronic Filing System.
[ ] I mailed or [ ] hand-delivered this document to the attorney for the opposing party and/or the opposing party if self-represented, whose name is ______________________________________________ at the following address _________________________________________________________________.
/s/ NAME____________
(C)Electronic Filing System (EFS). An approved Judiciary-wide system for the filing and service of pleadings, motions and other documents or information via electronic means such as the Internet, a court-authorized remote service provider or through other remote means to and from the Judiciary’s case management system (CMS).
(D)Filing. Where the Super.R.Civ.P. require a document to be filed, filing shall mean the electronic transmission of a document in electronic form to or from a court/clerk through the Judiciary’s electronic filing system or scanned and filed into the Judiciary’s CMS at the clerk’s office.
(E)Notice. Where the Super.R.Civ.P. require notice to be given, notice shall mean electronic notice using the EFS unless stated otherwise.
(F)Registered User. An individual or entity with an assigned username and password authorized by the Judiciary to access and utilize the EFS.
(G)Public Access Portal. The point of entry for electronic access to case information from the Judiciary’s database whether at the courthouse or remotely. The database is an electronic collection of court records displayed as a register of actions or docket sheet. The register of actions or docket sheet lists parties, case events, document filings, or other activities in a case set forth in chronological order.
(H)Service. Where the Super.R.Civ.P. require a document or information to be served, sent, delivered, or forwarded, the following shall be applicable:

(i) Subpoenas, complaints, petitions, or other documents that must be hand-delivered or served in person with a summons shall not be served electronically;
(ii) All other service or notice within a case shall be electronic using the EFS unless stated otherwise; and
(iii) All discovery on a case shall be electronically served using the EFS except when the discovery is of a type which does not lend itself to electronic service (either because it consists of non-conforming documents or is too voluminous), in which case conventional service shall be used.
(J)Signature. Where the Super.R.Civ.P. require an electronic signature on any document, the signature shall be reflected as /s/ NAME unless stated otherwise.
(2) Language Assistance Notice. In an effort to provide language assistance to limited English proficient persons, service of Case Initiating Document(s) shall include the Language Assistance Notice which informs the recipient of the right to a foreign language interpreter at no cost and contains instructions about how to obtain language assistance services. The most current version of the Language Assistance Notice is located on the Judiciary’s website at www.courts.ri.gov under the heading of Public Resources, Forms.
(3)Electronic Filing of Documents. When using the EFS:

(A) All Case Initiating Document(s), including any required documents, attachments, or exhibits, shall be submitted individually as separate files within the same initial submission or filing;
(B) All subsequent pleadings, motions, and other papers, shall be submitted individually with related documents submitted as separate files within the same submission or filing (for example, a motion and memorandum or other supporting attachments or exhibits filed in support of a motion); and
(C) Categories of items such as bills, receipts, invoices, photographs, etc. may be submitted in one attachment.

For specific requirements, see the Superior Court’s Electronic Filing System Guidelines.

(4)Clerk Review; Acceptance/Rejection Procedure: Following submission, the Superior Court shall timely review the electronically filed document(s) and shall notify the filing party as to whether the filing is accepted or rejected. Upon acceptance, the submitted document(s) shall be entered into the docket of the case and the docket shall reflect the date and time of filing as set forth in Article X, Rule 5(b) of the Rhode Island Supreme Court Rules Governing Electronic Filing. In accordance with Article X, Rule 5(c), grounds for the rejection of a document submitted to the EFS in the Superior Court are limited in scope as follows:

(A) Pleadings filed without a conventional signature where required;
(B) Pleadings filed without the required documents as set forth in the Superior Court’s Electronic Filing System Guidelines;
(C) Pleadings not filed in accordance with Rule 1(b)(3);
(D) Discovery requests and responses not filed in accordance with Rule 5(d);
(E) Documents, including any required documents, attachments, or exhibits, scanned in the wrong orientation, e.g., upside down or backwards;
(F) Documents scanned and filed that are unreadable or illegible;
(G) Documents filed in a fillable portable document format (PDF);
(H) Fees not paid on requested executions and citations..

If rejected, the filing will not be docketed and notice will be sent to the Registered User indicating why the document(s) was returned. The rejection notice shall identify the basis for the rejection in accordance with the rules of the court. A rejected filing shall be promptly corrected and resubmitted and shall be deemed to have been submitted and filed on the initial filing date for purposes of any statutory or rule-based deadline.

(I) The document filed does not match the selected filing code type;
(J) The document is filed into the wrong case;
(K) The document contains the wrong or incomplete case caption;
(L) The document is filed with no case identification;
(M) The document was improperly scanned or uploaded;
(N) The party name, party address, or document name exceeds the number of allotted characters in the EFS;
(O) The filer added a party or participant that is not configured in the CMS or does not match the information in the case;
(P) A payment processing error occurred; and/or
(Q) A technical submission error occurred.

R.I. Super. Ct. R. Civ. P. 1

Amended January 29, 2016; amended November 30, 2017.