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Rule 39.2 – The Civil Docket

May 11, 2021 | Civil Procedure, Georgia

The Civil Docket shall contain separate case number entries for all civil actions filed in the office of the clerk including: complaints, motions, URESA’s, domestic relations, contempt actions, modifications on closed civil actions, and all other actions civil in nature, except adoptions. Each action in the civil docket shall be indexed by the names of all parties to the action number or the civil docket book and page number. This docket shall contain entries of the following information:

(A) Action Number a unique case number shall be assigned to each action as prescribed in Rule 36.9;
(B) Cause of Action an entry of the specific type of action filed;
(C) Names of all attorneys of record;
(D) Names of all parties;
(E) Date of filing;
(F) Advance cost paid;
(G) Additional costs paid;
(H) Date of service;
(I) Type of service, including whether a second original is sent and where;
(J) The date and type of specific disposition of the action, including clear entries for:

(1) Dismissals (with or without prejudice);
(2) Settlements;
(3) Judgments and the type of judgment, i.e., summary, default, on the pleadings, consent, on the verdict, notwithstanding the verdict, directed and so forth. In the event the case is a divorce, enter final decree and the type of judgment;
(4) Five year or other administrative termination; and
(5) Transfer to court with proper jurisdiction and venue.
(K) Whether the verdict or judgment is for the plaintiff or the defendant;
(L) Whether there was a mistrial;
(M) The date of the trial, if any;
(N) Whether the case was tried (with or without jury);
(O) The name of the judge making the final disposition of the case;
(P) Date a Fi. Fa. was issued;
(Q) A cross reference to the minutes and final record and page number;
(R) A cross reference to the records storage area and box number if the case file is stored off site; and
(S) A summary of all pleadings in the case and the dates of their filings, transcripts filed, motions for new trial, notices of appeal, and remittiturs.

Ga. R. Sup. Ct. 39.2