A register of actions shall be prepared for each case filed. The file number of each case shall be entered in the court case management system. All documents filed with the clerk, all process issued and returns made thereon, all costs, appearances, orders, verdicts, and judgments shall be noted chronologically in the register of actions. The entries shall be brief but shall show the date and title of each document filed, order or writ issued, data transfer submitted or received, and the substance of each order or judgment of the court and the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. The notation of the judgment in the register of actions shall constitute the entry of judgment.
Colo. R. Crim. P. 55
Annotation Court of record has an affirmative duty to contemporaneously record all proceedings. Reconstruction of the record at a later time is not an adequate substitute for a contemporaneous record. Jones v. District Court, 780 P.2d 526 (Colo. 1989). Bench or side-bar conferences are not to be conducted off the record unless the parties so request or so consent. Jones v. District Court, 780 P.2d 526 (Colo. 1989). But a failure to record all trial proceedings will not always result in reversible error. Trial court’s failure to record certain bench conferences and pretrial conference was harmless where defense counsel never objected to unrecorded proceedings, defendant cannot show how error prejudiced her, and there is sufficient information on the record to rule on appeal. People v. Pineda, 40 P.3d 60 (Colo. App. 2001). The court did not err by taking judicial notice of defendant’s probation status after determining the status from the state computer system. Since ยง 13-1-119 and this rule expressly approve of records kept and maintained in a state computer system, the court may take judicial notice of the court records contained in the system. People v. Linares-Guzman, 195 P.3d 1130 (Colo. App. 2008).